Access to the Internet and electronic devices is now an integral part of our daily lives. Technology is everywhere: in everyday life, when we pay our bills or buy a bus ticket, and in our work.
More and more companies that want to improve their operations and optimize their processes are using tools based on advanced technological solutions.
What are the benefits of digitising internal company processes?
- Easier communication between employees, departments, branches and clients of the company
- Unlimited access to company resources and documents, regardless of the employee’s location
- Online payments which mean an immediate flow of funds between contractors or clients
- Creating backup copies of company resources
- Easy document archiving
These are just a few examples of the most universal features that prove useful in any company. Depending on the type of business and the industry in which it operates, process automation can be applied at virtually any stage.
DIGITIZATION OF DOCUMENTS RELATED TO BUSINESS EXPENSES
Digitization of documents is one of the basic and relatively simple elements of improving processes through digitization. This also applies to the process of claiming business expenses. Just take a photo with your mobile phone and add the invoice into the application. Not only can you not lose the paper version of the document, but you can also quickly and easily assign it to the appropriate category, match the cost with the payment method and prepare the claim in just a few minutes.
Digitizing documents eliminates many errors. Entering the number, amount or other data manually from the invoice requires exceptional concentration. By using the OCR (Optical Character Recognition) system, we let the technology do the work for us. As well as eliminating errors, it also saves time for the people responsible for the correct circulation of documents and for the people in the accounting department who carry out the final settlement of costs.
The management of documents requires them to be archived in the event of an audit or the need for clarification. Digitizing documents allows you to eliminate binders with original invoices. We can store a digital file on a company drive or in an online data cloud. This is one of the most common solutions chosen by companies that employ people remotely and resign from running a physical office.
BUSINESS TRAVELS
Process digitization plays a significant role in business travel management. Obtaining the approval of your manager, finding suitable flights or other means of transport, or calculating your allowance – coordinating all the elements of a business trip is a time-consuming process. So why not automate it? All you need is an easy-to-use application in where an employee can:
- Request approval for a business trip
- Book the necessary travel-related services
- Store all key documents: insurance policies, invoices and other expense receipts
- Get a complete overview of the costs incurred during the business trip
- Easily and quickly generate expense claim and submit documents for accounting purposes
Digitizing and automating processes help to improve the day-to-day running of the company. Time saving and cost reduction are just two of the many benefits. Employee convenience and the mitigation of errors are invaluable. In addition to Travel & Expense optimization, there are many solutions on the market, tailored to various industries and business profiles, that simplify business management processes.
