Savings are one of the main benefits of automation. It concerns both the money and the time of the employees involved in the process. By automating the travel and expense process, employees are freed from a burdensome but necessary task and can focus on their core business. At the same time, the risk of making mistakes, for example when filling in and describing documents, is minimized.
Decrease in business travel costs
Using the Mindento app, companies can reduce their business travel costs by 20% by selecting the best available offer for travel/ flights and accommodation and speeding up the process.
In addition, there are fewer charges for currency conversion by the bank when travelling abroad. The app displays and charges prices in local currency. In the case of accommodation or car rental, this means savings of around 7-8% compared to paying by card on the spot.
Streamlined workflow and document security
In the application, all documents are assigned to a specific employee and business travel and relevant cost center.
With the ability to take a picture of an invoice with a mobile phone and automatically save it in the app, the employee does not have to collect paper documents and remember to deliver them to the accounting department on time.
Documents are stored in the cloud and there is no need to print them, which translates into financial savings.
Remember that paper documents can be destroyed or lost. By automating the T&E processes, we also achieve data security.
Saved time
Finding the most cost-effective air or rail travel and accommodation can be a time-consuming process. In many companies, this is done directly by the employee travelling on business. Our app brings together the best deals currently available so that the employee (or appointed person) does not have to waste time browsing websites and price comparison sites.
Business travel is applied for, approved and paid for within the app. Employees do not need to enter data into Excel spreadsheets, collect and comment on documents and save 80% of their time compared to a manual process.
In addition, the Mindento application ensures compliance with current financial and accounting regulations, eliminating the need for subsequent adjustments.
Why to use the Mindento app?
We have created an effective tool for planning, purchasing and claiming travel expenses that allows you to
- Reduce the burden on your employees – time spent booking and claiming business travel is reduced by 80%.
- Streamline the process of accounting and posting expenses by 90%.
- Reduce travel and handling costs by 20%.
- Gain full control – real management of a working, transparent process
- Maintain full compliance with company policy
- Gain control – no more lost invoices and receipts
- Minimise the number of printed documents requiring labelling and signatures
- Reduce the likelihood of incorrectly described claims and invoices requiring correction
