Company: Pirelli
Industry: Manufacturer of premium segment tyres
Pirelli Polska Sp. z o.o.
Manufacturer of premium segment tyres
Challenges
- A complicated and lengthy process of approving travel expenses based on electronic correspondence and Excel files
- The need to adapt to the requirement introduced in the company to announce each expense before incurring it
- Lack of transparency in documentation
- Huge amount of documents in paper form
- A burdensome need to sign documents both by the employee and the manager and then deliver them to the accounting department in a timely manner
Previous experience with digitization of T&E expenses
- The company was aware that there were programmes and applications on the market to automate the claiming of business expenses
- One of the programs was tested but did not meet expectations
Benefits obtained
- Saving time for the employee, manager and accounting department
- In accounting – previously the monthly settlement of advance payments took 8-12 hours, with Mindento it only takes 3 hours
- High level of transparency for the employees, htheir supervisors and accounting department
- All documents and information, along with assignment dates, are available in one place
- Ease of searching for specific documents or information
- Reduction of the amount of paper documentation
- Streamlining the expenses approval process
- User-friendly and intuitive application interface
- High-quality after-sales service and technical support – communication via multiple channels, quick responses to questions and reported problems
Opinions of employees using the Mindento application
- The application is very positively received by the Management Board, accounting department and employees
- Younger employees find it intuitive
- The older generation of employees requires some training and assistance in using Mindento, which is a quick process
- after completing the application tests and implementing the suggested changes, the Management Board considers implementing it in the company’s foreign branches
Anna, accounting department
The day before yesterday, I set up an account in the Mindento application for my friend and suggested that I would train her in using the program. Today she informed me that the training is not necessary because the application is so intuitive and clear that she has no problems navigating it.